These days keeping on top of HR admin while managing a workforce can be tough-going. Staying on top of changing legislation, superannuation obligations, and complex policies can leave very little time for the human side of human resources, which could indicate that your systems aren’t working for you.
Here are four tell-tale signs that you need a new HR system.
Your onboarding experience is all paperwork
The onboarding of new employees is a crucial time to time to give your new hires a thorough understanding of your company’s history, culture, and mission, and how they fit into the bigger picture and can contribute to the greater success of the company.
But, in too many workplaces, onboarding is all about paperwork. And much of a new employee’s first day, is all about completing one document after another, like codes of conduct, tax, banking, and superannuation information.
For new starters it’s dull at best, and a real let down at worst. But it doesn’t have to be this way. Enabling new hires to complete onboarding essentials online, means clearing up the dry business of form filling in advance of their start date, so that they can hit the ground running on their first day.
It’s important to make an employee’s first days, weeks and months, memorable for all the right reasons. By streamlining your onboarding process with an HR system, you can save yourself so much time, free yourself up from tedious paperwork, and make your new starter’s time with you more productive and enjoyable from day one.
It’s not easy to find important data
If you’re still filing everything away in a bank of filing cabinets, it’s not only inefficient, but you’re probably putting your business at risk. Paper-based filing systems are only as secure as the people who have access to the office where they are located.
Even if you’re the holder of the key, when bulky filing cabinets start to fill up with overflowing manila folders, it becomes difficult to keep the information organised. If you face an underpayment claim, or are undergoing an audit by a Fair Work inspector, think of the time it takes to hunt down those important documents. It can be seriously stressful, and seriously time consuming. And with no audit trail, who can say that it hasn’t been altered?
With cloud HR software, you can free up your day and have meticulous files at your fingertips whenever you need them.
Human error keeps tripping you up
Sometimes, the sheer volume of paperwork and duplication from manual processes can be simply overwhelming and keeping you away from doing more strategic work.
With manual data entry, any kind of formula mistakes can seriously mess with everything from managing holiday allowances to your payroll calculations. And it can take ages to unravel it all when something goes awry.
If you’re still doing payroll manually or keeping data in spreadsheets, it’s could be time for an upgrade. For many businesses, the answer lies in having a single platform with integrated HR, rostering and payroll which eliminates the need for data double-handling.
You’re busy updating files that employees could update themselves
Are you spending time updating employee information on behalf of employees…?
Having HR self-service functionality allows your colleagues to perform routine HR tasks themselves, rather than relying on you to do it for them. This includes updating personal details and viewing and acknowledging workplace policies and other HR documents.
By reducing your employees’ reliance on you to perform day-to-day support tasks, you could see reductions in costs and response times while improving efficiency, productivity, and compliance.
With a cloud-based employee self-service system, your employees can access the system from home. They can view work schedules to see when they’re rostered on, view payroll information, and request annual leave, all without calling on you.
So, what now?
If you’ve recognised some of these tell-tale signs, it’s a good time to start thinking about the right HR software for your business. Find out how Employment Hero can help.
AMP is working with Employment Hero to bring employers an all in one HR software, payroll and benefits platform to make running a business easier.